The most effective vdr is simple to use and can be integrated with your existing workflows. For instance, the capacity to integrate preferred integrations could make the transition smooth for teams that have become familiar with working with tools like Microsoft OneDrive or Slack. A user-friendly interface will improve efficiency. If a VDR has an extensive learning curve it can impede the dealmaking process by adding unnecessary steps.

A reliable VDR will also allow you to monitor who has viewed what documents. Find out if you can track activity on a page so you can see which files have been viewed and by whom, what time, and for how long. You can also stop users from printing or downloading sensitive documents. This is a great option for sensitive IP or when you want to protect information from being shared with an exclusive group of users.

Private equity and VC firms can often be dealing with reams of documents at once, and having an organized process that is simple to follow is key to their success. The appropriate VDR can help to organize these reams of documents and swiftly move them through due diligence. Other features that aid VDRs in their work include a centralized Q&A system and a feature that routes questions to experts and allows them to share answers without divulging the information submitted by the submitter. You should look for reports that are customizable and data analytics in a glance which can be easily accessed during internal meetings. These features could make the difference between a deal that’s profitable and one that’s not.