Board management software (also referred to as board portal software) is a special application that provides boards of directors as well as senior leadership teams with a secure way to share, access and store data. It also helps them streamline their decision-making processes and allows them to communicate more effectively with one another and with external stakeholders.

The best software for managing boards lets boards plan meetings and manage agendas. The best tools allow members to review important documents prior the meeting and to post questions or comments during the meeting. Some of these tools have the ability to video-conference which lets board members attend meetings from any location and share their experiences in real-time with other members.

Anyone who has worked with these tools typically say they improve the effectiveness and efficiency of meetings, as well as the quality of decisions made by the board. It is essential that the board of directors select an option that has been designed with good governance in mind, and that it is utilized by all stakeholders to facilitate better decision-making.

To make the most of the new tool for managing your board it is imperative that all stakeholders including the IT department invest in training and become familiar with the program prior to using it. Additionally, search for options that provide an initial trial period for free and that work on the devices that you use the most frequently. This will enable you to move from one application to the next simpler and more efficient.