A successful board meeting, whether it is either in person or remotely, requires careful planning and attentiveness. It’s also important to create an environment of productive meetings, which will allow your attendees engage in healthy debate as well as gain new insights.
The board chair should be the one to preside at board meetings. It is typically the president or manager of the community association. Each item on the agenda, give each board member an opportunity to voice their views, ask questions and/or raise concerns, and then take one vote to determine the outcome of each item. This will prevent any confusion in the future regarding what was discussed, decided on, and then ratified in the boardroom.
Define the Goal of each item
Make sure to provide an explanation of the goals each agenda item is supposed to accomplish prior to the meeting. This will help avoid confusing discussions or waste of time. It is helpful to look at the box next to each item to identify whether it’s meant to educate, to search for information, or make a decision.
Don’t rush to make an important decision.
Many boards are compelled to make decisions fast to please homeowners who are unhappy or avoid having to address a problem that might go away on its own, but this only sets back your board and the community. Making decisions in a hurry is often poorly implemented and do not have the input of experts.
Make sure you review your meetings at least every year